Statement of Community Involvement
4. Community Involvement in DPDs
4.1 As part of the adopted North Essex Garden Communities Section of the Local Plan, a site specific policy has been drafted. This policy (SP9) 'Tendring/Colchester Borders Garden Community' sets out a strategic policy framework to guide the delivery of this broad area.
4.2 Policy SP9 contains, amongst other things a requirement to prepare a DPD specific to the broad location. The way in which the community and other parties will be consulted through the preparation and adoption process of this DPD is set out below. Moreover, if the Council intends to prepare further DPDs in the future, the below consultation methods will also be used.
Development Plan Document preparation process proposed
Initial scoping and gathering evidence
Development of policy options
The Council will invite the input of relevant stakeholders in updating and gathering further evidence depending on the issues concerned.
The Council will consider a series of issues and options for which stakeholders and interested parties will be able to comment on.
Further scoping and gathering evidence
Development of policy options
The Councils will invite the input of relevant stakeholders in updating and gathering further evidence depending on the issues concerned.
The Council will consider a range of possible options for new proposals and policies and residents and other stakeholders will be invited to comment on the Council’s ‘preferred’ options.
Consider the received responses and make any necessary amendments to the DPD.
Publication of the proposed submission plan
The revised DPD will be published for six weeks statutory consultation before it is submitted to the Secretary of State.
Representations on the published draft document are sent to the Councils for consideration and analysis to be published in a consultation statement.
Submission of the Local Plan document for independent examination
Consultation on modifications
(if needed)
Inspector’s Report
Adoption of the DPD
Proposed communication techniques for the Development Plan Document process
4.3 The following tables set out the communication techniques that the Council will employ to both notify and engage residents and other stakeholders in the next stages of the DPD process from the initial consultation on preferred options through to the final adoption of the document.
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Stage 0
Stage 1
Stage 2
Stage 3
Stages 4-6
Stakeholder Group
Consultation on the DPD Issues and Options
Consultation on the DPD: Preferred Options.
Consultation on the DPD: Proposed Submission Draft.
Notifications on the submission of the DPD for Examination by a Planning Inspector.
Notifications on the submission of the DPD for Examination by a Planning Inspector.
Members of the public
Residents directly affected by new strategic development sites
(including communities outside of Tendring)
Media and publicity
Neighbour notification and/or site notice*
Exhibitions
Consultation document (available to view online, at Council offices and at libraries)
Representation form
Interactive website
Media and publicity
Neighbour notification and/or site notice*
Exhibitions
Consultation document (available to view online, at Council offices and at libraries)
Representation form
Interactive website
Media and publicity
E-mails/Letters (to residents that responded to the stage 1 consultation)
Final consultation document (available to view online, at Council offices and at libraries)
Representation form
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Focussed changes document - if needed (available to view online, at Council offices and at libraries)
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Residents in communities affected by new strategic development sites
(including communities outside of Tendring)
Media and publicity
E-mails/Letters (to residents on the Local Plan database
Exhibitions
Consultation document (available to view online, at Council offices and at libraries)
Interactive website
Media and publicity
E-mails/Letters (to residents that responded to the stage 0 consultation)
Exhibitions
Consultation document (available to view online, at Council offices and at libraries)
Interactive website
Media and publicity
E-mails/Letters (to residents that responded to the stage 1 consultation)
Final consultation document (available to view online, at Council offices and at libraries)
Representation form
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Focussed changes document - if needed (available to view online, at Council offices and at libraries)
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Hard to reach groups (see Chapter 7)
Media and publicity
E-mails/Letter to schools and churches
Offer to speak to groups of students
Interactive website
Letters/e-mails to special interest groups
Representation form
Media and publicity
E-mails/Letter to schools and churches
Offer to speak to groups of students
Interactive website
Letters/e-mails to special interest groups
Representation form
Media and publicity
E-mails/Letters (to residents that responded to the stage 1 consultation)
Final consultation document (available to view online, at Council offices and at libraries)
Representation form
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Focussed changes document - if needed (available to view online, at Council offices and at libraries)
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Other residents
Media and publicity
E-mails/Letters (to residents on the Local Plan database
Interactive website
Representation form
Media and Publicity
E-mails/Letters (to residents that responded to the stage 0 consultation
Interactive website
Representation form
Media and Publicity
E-mails/Letters to residents that responded to the stage 1 consultation
Representation form
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Focussed changes document - if needed (available to view online, at Council offices and at libraries)
Media and publicity
E-mails/Letters (to residents that responded to the stage 2 consultation)
Technical Stakeholders
Technical Stakeholders
(including government agencies, neighbouring authorities and other technical/statutory consultees)
E-mail/Letters
Meetings with relevant bodies.
Consultation document (to be viewed online or paper copies provided on request)
Workshops/discussion groups
E-mail/Letters
Meetings with relevant bodies.
Consultation document (to be viewed online or paper copies provided on request)
Workshops/discussion groups
E-mail/Letters
Final Consultation Document (to be viewed online or paper copies provided on request)
E-mails/Letters Focussed changes document (if needed)
E-mails/Letters
Business, Landowners and Developers
Business, Landowners & Developers
E-mails/Letters
Meetings with relevant bodies.
Consultation document (to be viewed online)
E-mails/Letters
Meetings with relevant bodies.
Consultation document (to be viewed online)
E-mails/Letters
Consultation document (to be viewed online)
E-mails/Letters
Focussed changes document (if needed)
E-mails/Letters
Community Representatives
District Councillors
Letters
Consultation Document
Representation Form
Letters
Consultation Document
Representation Form
Letters
Consultation Document
Representation Form
E-mails/Letters
Focussed changes document (if needed)
E-mails/Letters
Town & Parish Councils
(including those adjoining Tendring)
Letters
Consultation Document
Representation Form
Meetings with Councils affected by the new strategic allocations.
Interactive website
Opportunity for Town and Parish Councils to hold their own public meetings or exhibitions with assistance from TDC officers.
Letters
Consultation Document
Representation Form
Meetings with Councils affected by the new strategic allocations.
Interactive website
Opportunity for Town and Parish Councils to hold their own public meetings or exhibitions with assistance from TDC officers.
Letters
Consultation Document
Representation Form
Letters
Consultation Document
Representation Form
E-mails/Letters
Other Community Groups
(including voluntary groups, specialist groups, residents' groups and others)
E-mails/Letters (to residents on the
Local Plan database
Interactive website Representation form
E-mails/Letters (to residents that responded to the Stage 0 consultation)
Interactive website
Representation form
E-mails/Letters to residents that responded to the stage 1 consultation
Representation form
E-mails/Letters (to residents that responded to the stage 2 consultation)
Focussed changes document - if needed (available to view online, at Council offices and at libraries)
E-mails/Letters (to residents that responded to the stage 2 consultation)
*Neighbour notification and/or site notice - This takes place on a non-statutory and discretionary basis. Neighbours are notified on the basis that, in the opinion of the Planning Officer, they are affected to a material extent by the proposed development. Normally such notifications will be limited to properties which share a common boundary with the proposed development site. However for some strategic development sites which have a greater impact on their locality it may, at the Planning Officer's discretion, be appropriate to notify properties on the opposite side of the road or to provide a site notice.
